Legal Administrative Assistant

Shook, Hardy and Bacon • San Francisco, California, United States • $78.01k - $117.02k / year • 3m ago

Are you looking for a firm that offers a challenging, rewarding and fun atmosphere? A firm that grows its employees and offers the opportunity to work in diverse areas of the law? You've come to the right place. Shook, Hardy & Bacon is currently seeking a Legal Administrative Assistant to draft and prepare correspondence; manage calendars and provide clerical, administrative and organizational support to attorneys, paralegals and analysts. This is a Hybrid in San Francisco, but has a training period of approximately 90 days Onsite.

Provides administrative, organizational and technical support including but not limited to entering time into the firm's timekeeping system, phone reception; providing information to callers; arranging travel and catering accommodations; scheduling meetings and conference room set ups; e-scan, facsimile, ECF filing transmittals; transcription; proofreading work product for typographical, grammatical, or spelling errors; compilation of reports from established sources; photocopying; mail assembly and distribution; and other records/file maintenance.

Depending on the specific assignment, may prepare and/or review for accuracy patent and trademark applications, reports, documentation, general and/or legal correspondence and papers of a legal nature such as, complaints, brief, motions, interrogatories, contracts, agreements, statements, subpoenas, wills, trusts, summonses.

May assist attorneys, paralegals and analysts with the preparation and filing of US Federal/District Court documents or US patent correspondence, transmittal documents, and formal documents.

Projects an image that reflects the professional nature of work done by the firm.

Interacts with clients in a way that supports great client service and relationships.

Accurately drafts and/or writes routine reports and correspondence.

May manage timekeeper calendar (Outlook) and assist in meeting deadlines which may include deadlines associated with US Court or patent applications, prosecutions, litigation and/or other events as directed.

May provide occasional technology support to attorneys and professional staff with regard to connecting docking stations, monitors, desktops, printers and other external devices with remote guidance from IT specialist.

Prioritizes workload in an efficient and effective manner.

Participates in on-going training sessions to enhance his/her technical skills.

Stays informed of all firm policies and standardized procedures and applications.

Assists Legal Support Assistant Trainees by providing training, mentoring, and quality assurance.

The expected salary range for this position in San Francisco, CA is between $78,011 and $117,017 annually. Actual salary may vary based upon several factors including, but not limited to, relevant skills/experience, time in role, base salary of internal peers, prior performance, area of expertise, and geographic/office location.

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Requirements:

Must have basic legal terminology and an awareness of court filing requirements.
Must be able to use legal citations and apply to firm documents.
Working knowledge of time entry software, Microsoft Word (styles & tables), Excel, PowerPoint and Outlook.
Skilled in the use of a redlining tool.
Ability to type 50 WPM.
Ability to anticipate, identify, and proactively implement actions that allow timekeepers to be efficient and effective in serving client needs.

Education and years of experience: