The Paralegal Assistant role is a great opportunity for individuals looking to break into patent law. The Paralegal Assistant will provide basic clerical, departmental support to the International Filing Department.
DAY TO DAY:
- Provides professional administrative and clerical support to the International Filing Department, including but not limited to, assisting with mailings, drafting emails, routing correspondence, and entering data into appropriate systems.
- Coordinates the distribution of all department related documents, foreign associate correspondence and virtual file maintenance, including confirmation of receipt of e-mail correspondence from foreign associates.
- Provides support for deadline driven correspondence mailings, filings with the World Intellectual Property Organization (WIPO), as well as correspondence with foreign associates and clients.
- Coordinates and processes foreign associate invoices to ensure timely payment.
- Sorts all incoming department mail and adds documents into the document management system and virtual file.
- Works closely with paralegals to prepare for patent office filings, this includes preparing correspondence as well as cost estimates.
- Reviews bibliographic data for published international applications for accuracy.
- Assists with a variety of other department related projects as requested.
WHAT WE ARE LOOKING FOR:
- BS/BA or equivalent experience required.
- Intermediate proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and a propensity to learn other software as needed.
- Team player and a willingness to take on additional projects and work.
- Strong attention to detail with the ability to manage and prioritize multiple tasks.
- Ability to adhere to established work schedule, but with flexibility required to respond to workload demands including overtime requests when needed.
- Strong time management, prioritization, problem-solving, and organizational skills, and the ability to work effectively in a high-pressure environment.
- Strong interpersonal skills and ability to work effectively with difference levels of constituencies.
- Punctual and reliable and able to meet set deadlines and work effectively under pressure.
- Ability to maintain confidentiality of matters and other firm business information.
LOCATION: Boston, MA (Hybrid)
The expected salary range for this position is $56,100 - $68,600 annually. Actual pay will be determined based on experience and other job-related factors permitted by law. Any offer of employment is subject to the successful completion of a background check. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Wolf Greenfield offers a comprehensive benefit package focused on the overall well-being of firm employees. Our benefits include multiple health care plan options, vision and dental insurance, flexible spending accounts/health saving accounts and life insurance. Eligibility for our employer sponsored 401(k) plan includes an employer match and discretionary profit sharing. The firm is invested in our employees development by providing tuition reimbursement and professional development opportunities. Additionally, WGS offers further benefits and perks focused on employee well-being including generous paid time off; including sick time and vacation time, parental leave, commuter benefits, charitable matching gift program, well-being support and much more!
Physical Demands: The firm will strive to provide reasonable accommodations, as requested, to enable an employee with a disability to successfully perform this position in our office setting. Frequent communication is an essential aspect of this position and employees must be able to exchange timely and accurate information in a variety of situations. This position may also encompass maintaining a stationary position for long periods of time (at least up to 50% of the workday) with occasional movement, as well as lifting and/or moving objects that weigh up to 25 pounds. Other essential functions may apply and employees working remotely have the same or similar requirements.
Work Environment: The office work environment of the firm is characteristic of the environment the job holder will encounter. In this typical office setting, an employee will encounter standard office equipment and any noise associated with that equipment. The noise level is usually quiet to moderate. The office setting of Wolf Greenfield requires the ability to manage multiple work priorities along with frequent interruptions.
Job Type: Full-time
Pay: $56,100.00 - $68,600.00 per year
Benefits:
- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Disability insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid sick time
- Paid time off
- Parental leave
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
- Wellness program
Schedule:
Work Location: Hybrid remote in Boston, MA 02210
